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How to set up an email account in Outlook

his tutorial gives you screenshots and information on how to set up your email account in Outlook 2003

if you are a visual person maybe you prefer to watch this video

Produced by the BAC Network

This is the information provided by Microsoft on their support page

Method 1: Microsoft Office Outlook 2007

Start Outlook.
On the Tools menu, click Account Settings.
On the E-mail tab, click New.
In the Add New E-mail Account dialog box, click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
Configure the new e-mail account. You can configure the new e-mail account automatically or manually.
- To configure the new e-mail account automatically, follow these steps under Auto Account Setup in the Add New E-mail Account dialog box:
  1. In the Your Name box, type your full name.
  2. In the E-mail Address box, type your e-mail address.
    
    Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.
    
    For example, Sombat Leeissarapong uses an ISP that is named Contoso.com. The ISP may assign an e-mail address of [email protected]
  3. In the Password box, type the password that your ISP provided.
  4. In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.
    
    Outlook 2007 will try to automatically configure your account settings and server settings. If your account is successfully configured, the Add New E-mail Account dialog box indicates that the account was created successfully. This dialog box also indicates the type of e-mail server to which you successfully connected.
  5. Click Finish, and then click Close to complete the account setup.
    
    Note If automatic configuration fails, the account must be configured manually.
- To configure the new e-mail account manually, follow these steps in the Add New E-mail Account dialog box:
  1. Click to select the Manually configure server settings or additional server types check box, and then click Next.
  2. Click Internet E-mail, and then click Next.
  3. Under User Information, follow these steps:
    1. In the Your Name box, type your full name.
    2. In the E-mail Address box, type your full e-mail address.
      
      Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.
      
      For example, Sombat Leeissarapong uses an ISP that is named Contoso.com. The ISP may assign an e-mail address of [email protected]
  4. Under Server Information, click the type of e-mail account that you have in the Account Type box.
    - If you clicked POP3 or IMAP in the Account Type box, follow these steps:
      1. In the Incoming mail server box, type the name of the server. This is the server that holds your messages before you download them to the computer. Type the server name in lowercase letters. The name may be in the form of "mail.contoso.com." Or the name may be in the form of an IP address, such as 172.12.0.0.
      2. In the Outgoing mail server (SMTP) box, type the name of the outgoing e-mail server. Type the server name in lowercase letters. The name may be in the form of "mail.contoso.com." Or, the name may be in the form of an IP address, such as 172.12.0.0.
    - If you clicked HTTP in the Account Type box, follow these steps:
      1. In the HTTP Service Provider box, click the appropriate service provider for this account. For example, click one of the following:
        
        Hotmail
        
        MSN
        
        Other
      2. If you clicked Other in the HTTP Service Provider box, type the URL to the mailbox in the Server URL box.
  5. Under Logon Information, follow these steps:
    1. In the User Name box, type your user name. The user name is usually the part of your e-mail address to the left of the at sign (@).
    2. In the Password box, type the password that your ISP provided.
    3. If you want Outlook to remember your e-mail account password, click to select the Remember password check box.
  6. If your ISP requires it, click to select the Require logon using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.
  7. Click Test Account Settings. This feature calls a dialog box that displays, in a step-by-step manner, each phase of the testing of the configuration that you entered. When you click Test Account Settings, the following process occurs:
    - The connectivity of the system to the Internet is confirmed.
    - You are logged on to the SMTP server.
    - You are logged on to the POP3 server.
    - It is determined whether the POP3 server must be logged on to first. If it is required, Outlook automatically sets the Log on to incoming mail server before sending mail option.
    - A test message is sent. This message explains any changes that Outlook made to the initial setup.
  8. If you want to modify your e-mail account any more, click More Settings to open the Internet E-mail Settings dialog box.
  9. Click Next, and then click Finish.

Method 2: Microsoft Office Outlook 2003 and earlier versions of Outlook

Start Outlook.
On the Tools menu, click to select E-mail Accounts.
In the E-mail Accounts dialog box, click to select the Add a new E-mail Account option, and then click Next.
In the Server Type dialog box, click POP3, and then click Next
In the E-mail Accounts dialog box, enter the required information by using the following guidelines:
1. User Information
  - Your Name: This should be your full name.
  - E-mail Address: Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods. For example, Patricia Doyle uses an ISP by the name of Adatum.net. The ISP may assign an e-mail address of [email protected]
2. Logon Information
  - User Name: This is usually the part of your e-mail address to the left of the at sign (@).
  - Password: Enter the password that your ISP provided.
  - You may click to select the check box to have Outlook remember your e-mail account password.
3. Server Information
  - Incoming Mail Server (POP3): This is the name of the POP3 server that holds your messages before you download it to your computer.
  - Outgoing Mail Server (SMTP): This is the name of the Outgoing e-mail server. Enter the server names in lower case in both the Incoming e-mail server and the Outgoing e-mail server. The names may be in the form of mail.adatum.net, or they could be in the form of an IP address such as 168.192.10.1.
Click Test Account Settings. This is a new capability in Outlook. This feature calls a dialog box that displays, in a step-by-step manner, each phase of testing the configuration that you have just input. The following occurs when you click Test Account Settings:
- The connectivity of your system to the Internet is confirmed.
- You are logged on to the SMTP server.
- You are logged on to the POP3 server.
- It is determined if the POP3 server needs to be logged on to first. If necessary, Outlook automatically sets Log on to incoming mail server before sending mail.
- A test message is sent. This message explains any changes that Outlook made to your initial setup.
Click More Settings. This takes you to the Internet E-mail Settings dialog box, where you may further modify your Internet e-mail account.

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